Neivan Observation
Neivan learns how your team works —
then shows you what to automate.
Observation watches the work you allow, spots the jobs your team does over and over, measures how long they take, and drafts the automations that could do them. Buy it as a fixed-price Assessment, or use it inside the Neivan platform.
Demo: the tasks, people and numbers are made-up examples, shown exactly the way Neivan presents real ones.
What it does
From watching to working automations.
- 1
It notices the work that repeats
The same steps, done again and again — copying orders into your books, sending the same kind of reply, building the same weekly report.
- 2
It measures the time
How often each job happens, how long it takes, and how many hours a month it costs your team.
- 3
It suggests what to automate
Which jobs an AI agent or workflow could take over, what that would cost to run, and the time and money it would save.
- 4
It drafts the automations
Neivan builds the agents and workflows for those jobs from what it saw. You review them and switch on the ones you want — each one still asks before it acts.
For example
Say someone copies each new order from email into QuickBooks every morning, and it takes about 40 minutes. Observation spots the pattern, works out it costs about 14 hours a month, and drafts an agent that enters the orders for them — showing each one for approval before it is saved.
Three levels
You choose how much it sees.
- Level 1Available now
Activity
Like a logbook
What it records
- Which programs people work in, and when
- The names of the buttons and boxes they use — for example “Save” or “Invoice number”
- For email: who a message went to, when, and its subject line
What it never records
No pictures of the screen, nothing anyone types, and never the text of an email.
Best for: Finding the jobs that repeat, how often they happen and how long they take.
- Level 2Available now
Activity + screenshots
Like a step-by-step photo guide
What it records
- Everything in Level 1
- A picture of the window at each step of a task
- What was entered in each box, so the exact steps can be repeated
What it never records
Never passwords, and nothing from programs you have blocked. Email stays as in Level 1.
Best for: Learning exactly how a task is done, so an automation can do it the same way.
- Level 3Coming soon
Full screen video
Like a screen recording
What it records
- Everything in Level 2
- A continuous video of the window being worked in, while an allowed program is open
What it never records
Stops for blocked programs, password boxes, and whenever someone presses pause.
Best for: Long, detailed work that is hard to follow from pictures alone.
At every level
- You choose which programs and which people are included.
- Each person is told exactly what is recorded and agrees first.
- Each person can see everything recorded about them, and pause at any time.
- It looks for repetitive work. It is never used to score, rank or rate anyone.
The Neivan Assessment
Observation as a fixed-price study.
Measured time per task
The recurring tasks your team does, how often, and how many hours they take — measured from real activity, with how each figure was worked out.
An automation roadmap
Which tasks to hand over first, what an agent would cost to run, and the time and money it would save.
Draft AI agents for your company
A set of agents drafted for the tasks worth automating, ready to review and switch on if you continue.
A report you keep
Everything above in one report, with its limits stated. People are counted, never named.
How it works
- 1
Choose a size and pay
Pay by card and create your account — or talk to us first.
- 2
Invite your team
Each person sees exactly what will be read and agrees before anything is. Nobody is observed without their consent.
- 3
Connect work email
Work email (Gmail or Outlook) is connected for the people taking part. Neivan reads who an email went to, when, and its subject line — never the message itself. Department can add the desktop recorder.
- 4
We measure
For 14 or 30 days, depending on the size you chose. People carry on as normal and can pause at any time.
- 5
You get the report
Time per task, the roadmap and the draft agents, in one report.
Sizes and prices
One fixed price. No subscription.
Snapshot
Up to 10 people · 14 days
$1,500 one-time
Founding price for companies that agree to a case study — 5 places left. The price is shown at checkout.
- Reads: work email only (Gmail or Outlook)
- Each person agrees before anything is read
- Report, roadmap and draft agents at the end
Assessment
Up to 25 people · 30 days
$4,500 one-time
Founding price for companies that agree to a case study — 5 places left. The price is shown at checkout.
- Reads: work email only (Gmail or Outlook)
- Each person agrees before anything is read
- Report, roadmap and draft agents at the end
Department
26–100 people
from $9,500
- Scoped with you: people, length and sources
- Can include the desktop Recorder for work outside email, with each person's consent
- Report, roadmap and draft agents at the end
Your fee back as credit if you continue
Start an agent plan or the Neivan platform within 60 days of your report and 100% of the assessment fee comes back as account credit, to spend on your plans and AI usage. The credit has no cash value and expires 12 months after it is issued.
Consent and privacy
Your team sees it, agrees to it, and can pause it.
Email (Snapshot and Assessment)
- Reads the sender, recipients, time and subject line of each email.
- Does not read message bodies, attachments or file contents.
- Each person agrees separately before their mailbox is read, and can withdraw at any time.
- Each person has their own page showing what is being captured about them, with a pause button.
Desktop recorder (Department, and on the platform)
- For work done in programs on a computer rather than in email. Installed only on computers whose user agrees.
- At Level 1 it records which program is in use and which buttons are pressed — not what is typed.
- At Level 2 it also takes a picture of the window at each step and notes what was entered in each box (never passwords). Pictures are shrunk but not blurred, and deleted after 90 days.
- Text that looks like an email address, card number or password is masked on the machine before anything is sent.
Observation data is kept for 90 days after your assessment ends, then deleted — unless you go on to use Neivan. Read the full Observation & Screen-Recording Disclosure and the Employee Monitoring Notice template you can give your team.
Questions
After Observation
Then put it to work.
The Neivan platform
Build anything it finds.
The platform turns what Observation finds into working agents and workflows — and builds any other automation you describe in plain words. Free in beta for selected companies.
Ready-made agents
Just one job? Start with a ready-made agent.
Each agent is a finished automation for one job — draft support replies, tidy the books, send a weekly brief. Setup connects the accounts it needs and asks a few questions. Every email, post or change waits for your approval. From $69 a month, AI usage included.